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Administrative Assistant

Administrative Assistant

THE POSITION

Ridgway Law Group is looking for an Administrative Assistant to organize and coordinate administration duties and office procedures. The Administrative Assistant will provide support to our Attorney and other team members, assisting in daily office needs and managing our office’s general administrative activities. Additionally, this position will provide support during peak times in both file openings and assist in post closing administrative duties. 

You are an ideal candidate for the position if you thrive in a fast-paced environment, are well-versed in what is required to ensure the smooth running of the office and are excited to help to improve company procedures and day-to-day operation. This position comes with the opportunity for future growth within the office including getting involved in marketing activities and supporting closing procedures. 

We are eager to speak with candidates who are open to learning a new field (or a new way of working within the title industry), have terrific communication skills and enjoy working with other people.


KEY RESPONSIBILITIES:

  • General Office Responsibilities 
    • Answer and direct phone calls
    • Organize and schedule appointments
    • Assist in the preparation of regularly scheduled reports
    • Develop and maintain a filing system
    • Update and maintain office policies and procedures
    • Order office supplies and research new deals and suppliers
    • Maintain contact lists
    • Submit and reconcile expense reports
    • Provide general support to visitors
  • Support in File Openings / File Closings 
    • Write and distribute email, correspondence memos, letters, faxes and forms
    • Organize and manage closing documents and paperwork - both for file openings and post closings 
    • Communicate effectively with agents and lenders through real estate purchases
    • Managing updates with the title software database
    • Provide updates and answer inquiries from sellers, buyers, agents, and lenders
    • Receive executed documents and assist in the preparation of the package for Recording
    • Send out packages and mail


QUALIFICATIONS & MINDSET

  • Prior administrative experience or internship a plus 
  • Proficiency in Microsoft Office and comfort with technology generally 
  • Excellent written and oral communication skills
  • Excellent time management, attention to detail and ability to manage multiple tasks/priorities in a fast-paced environment
  • Familiarity with email scheduling tools 
  • Ability to thrive and learn in our fast-paced, entrepreneurial environment while bringing an enthusiastic, collaborative approach to your work  
  • Highly detail-oriented
  • Collaborative and team-oriented

COMPENSATION & BENEFITS:

Salary will be competitive with similar roles at competing companies and you will also receive a robust benefits package. We offer medical, dental and vision insurance, 401(k) retirement plan with match, paid vacation, professional development opportunities, and more.

ABOUT US

We are the fastest growing title and settlement company in the Mid Atlantic, looking for team oriented people who want to advance their careers.  Our family oriented philosophy and our team oriented focus on customer service are driving forces for our company culture and our success. We are looking for qualified individuals for positions in our company and look forward to discussing this opportunity with you!

One of the region’s leading title companies, Ridgway Law Group offers a vast array of title and settlement services to buyers and sellers, realtors, mortgage lenders, builders and developers. Our experienced team of residential and commercial title professionals ensure a smooth closing experience for all parties involved in the purchase transaction. Utilizing the latest technology available and meeting the highest security and compliance standards required by our industry, Ridgway Law Group surpasses our competitors by speeding up the settlement process and making it easier and more convenient for all parties in the transaction to complete the settlement process.

Or, know someone who would be a perfect fit? Let them know!

our philosophy

We believe in the power of positivity, and that people deserve to be happy both at home and at work.  That's why we focus on three key components to find the right match for each of our current openings: aligning your individual strengths with the requirements of the role, finding work you feel passionate about, and ensuring your values match those of the organization.

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