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Positive Tracks Development & Operations Coordinator

Positive Tracks, a national nonprofit, based in Hanover, NH, equips youth ages 12-25 with the skills, knowledge, and resources needed to change the world through the power of physical activity. We call it Sweating For Good. To date, we've helped 81,586 Positive Trackers turn 407,585 miles of athletic activity into advocacy, activism and $11.5 Million for causes shaping our future. Our nationwide programs merge the power of sports, athletic activity and play with social change work because we believe that something as simple as a kickball tournament can ignite critical conversations, mobilize communities, and foster the basic framework of youth activism.

Positive Tracks is a human-centered organization with values that reflect and honor the many voices we serve. Youth voice is sacred and shapes all that we do. Period. We strive to eliminate barriers to participation, to create programming that engages all communities, to be intentional about staff and volunteer diversity, and to promote a culture of inclusion across the organization.

Positive Tracks is seeking an experienced Development & Operations Coordinator to contribute their energy, passion, and skills to further implement critical organizational assistance in support of its ambitious goal to engage 150,000 youth in Sweating For Good by 2025. As Development & Operations Coordinator, you will provide administrative support to HR and Development as well as to Programs and Communications when they are in need. This position will report to the Chief Operating Officer.

Key Responsibilities

  • Fundraising Support (50%)
    • Manage database by keeping accurate records, entering donations, running weekly gift reports along with other data reports
    • Process donation/gift acknowledgements/letters
    • Manage rolling data from online donation and volunteer forms into our database
    • Provide development event logistics support
  • Board and Event Support (20%)
    • Assist with Board of Director meetings, including scheduling and distributing materials, and tech support
    • Logistical and day-of support for PT-led events and volunteer meetings, including Board meetings, Board & staff retreats, etc
  • Operational and Office Function Coordination (30%)
    • Manage the day-to-day general office duties including answering phones, sorting mail, making deposits, processing appeals, etc.
    • Organize, track and manage communications with vendors, handling bids for services and maintaining a clear record-keeping system
    • Oversight and maintenance of equipment, office supply ordering and inventory, computer network, telephone system for remote team to ensure smooth internal operations
    • Schedule meetings, arrange telephone/ZOOM conference calls
    • Work with bookkeeper to manage bills, letters
    • Manage mailing of t-shirts, swag and other materials to program participants
    • Support other office responsibilities as needed

Qualifications

There are innumerable ways to learn, grow, and excel professionally. We respect this when we review applications and take a broad look at the experience of each applicant. We want to get to know you and the unique strengths you will bring to the work. This said, we are most likely to be interested in your candidacy if you can demonstrate the majority of the qualifications and experiences listed below. 

  • Appreciate and value Positive Tracks’ mission of elevating youth voice and youth development
  • Commitment to growing your diversity, equity, and inclusion lens personally and professionally
  • Strong and clear communicator: written and spoken
  • Strong administrative and organizational skills, with an emphasis on time management, attention to detail and the ability to plan, organize and implement numerous projects simultaneously
  • Comfortable with technology; especially with tools that support remote teams
  • Proficient in Google Suite (Docs, Sheets, Calendar) and Microsoft Office (Excel, Access, PowerPoint, WordPrevious CRM experience in Little Green Light, Salesforce, Raiser’s Edge preferred
  • Experience in event logistics including vendor management preferred
  • Basic understanding of nonprofit fundraising operations preferred

Staff may be asked to occasionally stand for extended periods of time, occasionally lift 20 lbs and assist in physical work needed for various events.

Compensation & Benefits

This exempt position is flexible in hours between 25-30hrs/week with a minimum average work time of 24 hrs/week, which qualifies for full benefits at Positive Tracks. As the team grows, there will be numerous ways this position could grow: in capacity, in types of responsibility, in hours of work. The compensation range for this position is $22-29 per hour with a comprehensive benefits package that includes but is not limited to: 

  • Paid Time Off that starts at 4 weeks/year, plus holidays and time off to vote
  • Flexible work arrangements designed to create an environment that fosters work, family, and personal goals
  • Health insurance (Positive Tracks pays 100% of health and vision premiums), 5% retirement match, and monthly wellness benefits of up to $1,200/yr.
  • 1:1 coach for DEI, and other work-related issues

Making the Decision to Apply

Our headquarters is based in Hanover, New Hampshire. Because of the administrative responsibilities, the position is expected to be in the office at least 2-3 days/week, and typically there will be few to no other staff there during the pandemic. Under our COVID protocols, our office is not open to the public and all staff are expected to be fully vaccinated.

To apply to this position, please submit an updated resume and a cover letter. For confidential inquiries or for assistance in completing the application, please contact via email at search@positivelypartners.org

Timeline and Hiring Process

We will review and respond to all applications received. Candidates elected to advance will be invited to speak with Positive Tracks’ Chief Operating Officer and Director of Social Impact and Giving. For finalists, there will be a virtual interview day with other staff and leadership team, followed by a holistic reference check process. Expected start date is March 2022.

Equal Opportunity Statement

Positive Tracks is an equal opportunity employer and we encourage candidates of color, women, LGBTQ, low-income, and non-college degree holders to apply. Positive Tracks prohibits the unlawful discrimination against any employee or applicant for employment based on race, color, religion, sex, gender identity, age, national origin, genetic characteristics, disability, status as a special disabled veteran or veteran, marital status, sexual orientation, sexual identity or any other basis prohibited by law.

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our philosophy

We partner with nonprofits and socially-minded organizations that want to make a difference in people's lives. Since organizations are most impactful when there is alignment between its mission and their employee's values, and employees are most engaged when their strengths, purpose and attitude align with their role, our goal is to match qualified applicants with organizations that align with their strengths, purpose and values.

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